In this lesson, you will learn How to write letters, Formal letter, and Informal letter.

How to write a formal letter
Formal letter writing format requires some specific rules and conventions.
Formal letters can be written for various purposes.

Structure of a Formal Letter or main components of letter writing/Writing a Formal Letter – Parts of a Formal Letter

Regardless of the topic, when writing a professional letter, you should always be respectful and mindful of your words. To compose a formal letter, keep in mind the following guidelines.
Always begin with the address of the sender.
The date follows after this.
The recipient’s address follows. The recipient may be the company itself or an individual who represents the company.
The letter’s subject is crucial. It is a statement of the letter’s intent. It should only be written in one line.
The appropriate salutation is Dear Sir/Madam. If you know the individual well, you might use their name, such as “Dear John.”
We can write the body of the letter in three paragraphs.
In the opening paragraph, you should introduce yourself and state the purpose of your letter.
The second paragraph should contain all pertinent facts regarding the subject.
The third paragraph can be a conclusion in which you outline your expectations on the topic.
Use a complimenting closing, such as “Yours faithfully,” “Yours honestly,” etc., to end the letter.
In contrast to informal correspondence, the signature should include your name (in block letters) and title below the signature.

Types of Formal Letters
As discussed, there are various forms of formal letters, which can generally be categorised as follows:
Business Letters
Letters of Application
Letters to the Editor
Business Letters
Business correspondence should be concise, precise, and to the point. Any story has no place in a business letter. Consider a few things before you begin writing a business letter.

Instead of using showy and overly forceful words, use straightforward, ordinary language to communicate your message.

Never compose a business letter using language that is frequently used in business.

As much as possible, you should avoid abbreviations.

Depending on the recipient and the type of letter, different modes of address are used.

When you write a letter to order items, you should take the utmost care to include clear and accurate descriptions of the necessary articles together with the desired quality and quantity.

Always include the letter’s date and reference numbers when responding to a business letter (if any).

Letters from an employer to employees and vice versa, letters to order and replace items, letters of grave concern to an officer of higher rank, letters of complaint, etc., are examples of formal/business letters.

Letters of Application
Letters of Application often consist of employment-seeking letters. Before and after you compose a cover letter, be sure to examine the following:

Always begin a cover letter with a brief introduction indicating whether the candidate is responding to a newspaper or online advertisement.

Indicate the applicant’s age, education, and experience.
Provide the employer with a sincere declaration of the applicant’s intent to accept the position with the company in question.

Additionally, provide references so the employer can determine the type of employee you would be.

Application letters should adhere to the format of formal/business letters.

Letters to the Editor
Always address these messages to “The Editor” and sign them “Yours sincerely.” Letters to the Editor are written communications that should be directed to higher authorities. These letters should be formal and legitimate. No newspaper would print anonymous letters, so be sure the message is for a cause and that your name and address are listed correctly.

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