Correct Format Of Letter Writing To Score Full Marks In Paper
Letter to the editor of a newspaper (drawing the public’s attention towards social or common issues)
Complaint letter (reporting a lost wallet, cycle, etc., complaint on neighbours, poor facilities at a tourist place, etc.)
Order placing letter (ordering books, equipments for school, etc.)
Enquiry letter (planning a trip, details for joining a class, etc.)
1. Topics for Letter to Editor:
Expressing your views about child labour, unemployment, crime against women, habits of smoking, problems arising due to increasing population, drug addiction, etc.
Pointing to the rash driving by the DTC drivers, over speeding by bikers, etc.
2. Topics for Complaint:
Regarding some products that you purchased, like defective mobile handset, camera, etc.
Regarding misbehaviour of staff or salesman
Regarding problem faced in society like shortage of water, frequent power break down, etc
3. Topics for Order Placing Letter:
Placing an order for school uniforms for dress store of school.
Placing an order for books for the school library or other educational purpose..
4. Topics for Inquiry:
Asking about the details for taking admission in a course.
Format for Writing a Formal Letter
There’s a strict format to follow while writing a formal letter which is explained below:
1. Sender’s address: On the left side of the page, just next to the margin, write the sender’s address/ contact details.
2. Date: Below the sender’s address write the date after leaving one line.
3. Receiver’s address: After date, write the address of the recipient (the Officer / Principal / Editor).
4. Subject of the letter: Here you have to mention the main purpose of the letter in 4 – 5 words.
5. Salutation: Sir / Madam
6. Body: Here you have to explain the matter of your letter. Body of letter must be divided into 3 paragraphs as follows:
First Paragraph: Introduce yourself and the purpose of writing the letter in brief.
Second Paragraph: It should include the matter in detail.
Third Paragraph: Here you have to conclude your letter by mentioning the conclusion or solution.
7. Complimentary Closing:
Yours faithfully, Yours sincerely
8. Sender’s name/signature and designation (if applicable)
87 A Saket Colony Agra
25th October 20 xx
The Times of India
Subject: Educating the Underprivileged
Through the columns of your reputed newspaper, I wish to draw your attention towards the movement ‘Sarvashiksha Abhiyan’ which aims at providing knowledge to all children. Even the act RTE-Right to Education also ensures education for all children between the age of four to fourteen. But these movements and acts do not show themselves implemented anywhere especially in the underprivileged class. There are still many children who do not go to school. They either work as a domestic labour or work in factories, dhabas, etc. It is disturbing to note that our government’s plans are not bearing any fruits. It is all because of lack of awareness towards these kinds of movements.
We all need the help of print media as well as electronic media to spread messages of awareness to the masses. The underprivileged children must be made to realize that they have the rightan to get education. So, they must go to school. The foremost thing is to discourage childtoso as to give these children a bright future. I hope you will pay attention to this noble cause and publish it in your newspaper.
Last month you purchased an automatic Wingsung washing machine from Grand Electronics, against a warranty of two years. For one month, it worked well. Now you find that it is making an unbearable noise and clothes are not washed properly. Write a letter to the Manager of Grand Electronics, complaining about your problem and requesting him to replace the machine immediately.
10, Panchali Nagar
20 December 20XX
Netaji Subhash Palace
New Delhi 1100XX
Subject: Complaint about the faulty washing machine
I bought a Wingsung washing machine, model no. LVX20 from your shop on 24th November 20XX during the special Festive Sale. I am extremely sorry to state that within a month the machine has started malfunctioning.
The machine makes a peculiar rattling sound when spinning. Day by day the sound is getting louder. At the end of the wash, the clothes are almost as dirty as before. It is a waste of expensive detergent powder, electricity, labour and time.
Since the fault has occurred within the warranty period, I request you to kindly replace the machine. I am enclosing the photocopies of the bill of purchase and the warranty card.
I hope you will take an early action and do the needful.